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Free Email Signature Generator — HTML Signatures for Gmail, Outlook & More

Design branded email signatures with templates, colors, social icons, and privacy notices. Every change updates instantly — copy HTML or download in one click.

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Logo
Your Name
briefcaseJob Title
buildingCompany Name
phone+1 555 000 0000
Signature Template
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Theme Preset

Email Signature Generator — Design Professional HTML Signatures for Gmail, Outlook & More

Create a polished HTML email signature with your name, title, company, logo, social links, and custom colours. Copy the HTML and install it in Gmail, Outlook, Apple Mail, or any email client in under a minute — free and fully private.

What You Can Add to Your Signature

  • Full name and job title
  • Company name and logo (PNG or SVG)
  • Phone number, email address, and website URL
  • Physical address or office location
  • Social media links with branded icons — LinkedIn, Twitter/X, Instagram, GitHub, and more
  • Banner image for promotions or branding
  • Custom colours to match your brand identity
  • Legal disclaimer or confidentiality notice

How to Create Your Signature

  1. Enter your name, title, and company in the Personal Info tab
  2. Add contact details — phone, email, website, and address
  3. Upload a logo or banner image if you have one
  4. Choose a colour theme or enter your brand hex codes
  5. Add social media profile links
  6. Preview the result on the right — it updates live
  7. Click 'Copy HTML' then paste into your email client

Installing in Gmail

Open Gmail in a browser → Settings (gear icon) → See all settings → General tab → Signature section → Create new → Paste the copied HTML → Save Changes. Your signature will now appear automatically on new emails.

Installing in Outlook (Web)

Open Outlook.com → Settings → View all Outlook settings → Compose and reply → Email signature → Paste the HTML into the editor → Save. Works with Office 365 and Outlook on the web.

Installing in Outlook (Desktop)

File → Options → Mail → Signatures → New → Give it a name → Switch the editor to HTML view → Paste the code → OK. Assign it as default for new messages and replies.

Installing in Apple Mail

Mail → Preferences → Signatures → Select your account → Click + → Name the signature → Uncheck 'Always match my default message font' → Quit Mail → Navigate to ~/Library/Mail/V9/MailData/Signatures/ → Open the .mailsignature file in a text editor → Replace the body content with your HTML → Reopen Mail.

Tips for a Professional Result

  • Keep it concise — name, title, phone, email, and website cover most needs
  • Use the same logo colours as your website or business card
  • Test by sending a test email to yourself before rolling out
  • Keep total size under 10 KB to avoid triggering spam filters
  • Use hosted image URLs instead of embedded Base64 for smaller email sizes

Privacy

The entire signature is generated inside your browser. No name, contact details, or uploaded images are sent to our servers. Everything stays on your device until you copy and paste it.